Hyghsoft All articles
The complete index of the Hyghsoft help centre with 50 articles.
HyghFleet
- Create a bookingFrom the customer through vehicle and period to the finished booking, in nine steps.
- Add a customerPerson, contact, address and ID details in four steps, or by link from the customer.
- Block a customer and add them to the blacklistBlock them in your own company, then optionally share the entry via HyghCheck.
- Add a vehicleMake, model and number plate are enough to start; prices and terms follow in the wizard.
- Hand over a vehicleRecord mileage, fuel level, tyres and photos, then collect the signature.
- Take a vehicle backCreate the return report, settle the deposit and close the rental cleanly.
- Create a rental contractTurn the booking into a finished contract as a PDF and have it signed digitally.
- Extend a bookingSet the new end, tariff and extra kilometres; HyghFleet creates an additional contract.
- Record a paymentEnter full, partial and over-payments and move open amounts to the debt ledger.
- Manage the depositTake the deposit as money or as a pledge and settle it properly at the end.
- Create a blockerEnter workshop, inspection, cleaning or own use as a blocked period.
- Open and change a bookingAdjust status, period and details of an existing booking after the fact.
- Find available vehiclesEnter a period and see immediately which vehicles are free.
- Prices and packagesDaily, weekly and monthly rates, included kilometres and extra packages per vehicle.
- Maintain the vehicle galleryUpload images per vehicle, sort them and use them for rental requests.
- Add a customer by linkSend a form link or QR code and the customer enters their own details.
- ID and driving licenceStore document photos, verify them and use them for the contract.
- Add an additional driverStore another driver with full details, surcharge and a separate agreement on the booking.
- Debt ledgerRecord open amounts, link them to a booking and keep the overview.
- Send remindersFrom the friendly reminder to the final notice, with fee and a new deadline.
- Contractual penaltiesRecord penalties for offences, define rules and move them to the debt ledger.
- Keep the logbookFilter trips, set the type, assign the driver and view the GPS route.
- Driver eventsSee unusual driving behaviour, pick presets and create your own detections.
- Invite employeesInvite the team by email; everyone sets their own password.
- Permissions and rolesEvery action sits behind a permission. This is how you grant exactly what an employee may do.
- Manage modulesSwitch entire areas such as deposits, logbook or penalties on or off.
- Maintain company dataCompany, address, register and bank details, so that contracts are complete.
- Use the fleet calendarAll vehicles, bookings and blockers in one calendar view, filtered by period.
- Understand the dashboardActive bookings, upcoming dates and the key figures at a glance.
- Create an invoiceGenerate an invoice from the booking, download it as a PDF and send it to the customer.
- Chat with the customerExchange messages, images and documents in the chat instead of by phone.
- Handle rental requestsReview incoming requests and confirm or decline them.
- Manage to-dosRecord tasks for yourself and your team, assign them and tick them off.
- Edit a vehicleChange the data, prices and terms of an existing vehicle, or deactivate it.
- Automatic customer messagesBooking confirmation, contract and invoice go out to the customer automatically.
- Power of attorney for a vehicle depositWhen a customer pledges their own vehicle as security, this document records it.
HyghRent
- Send a rental requestPick a period and a vehicle, add your details and send the request.
- The portal at a glanceRental requests, bookings, documents and chat in one place for the customer.
- Upload documentsPhotograph ID and driving licence and file them with the rental company.
- Request an extensionEnter a new end date and ask the rental company for an extension.
- Chat with the rental companyExchange messages, questions and images inside the portal.
- Sign the contract digitallyOpen the contract, sign on the screen, done.
HyghCheck
- Check a customer against the blacklistMatch a person against the reports of every connected rental company.
- Report a problem customerEnter person, reason and severity, then share the entry or keep it internal.
- Manage creditFree monthly queries, purchased credit and topping up by request.
- The portal at a glanceQueries, reports, my entries, recent requests and the account in one place.
- Manage my entriesView entries, change details, adjust the severity or withdraw them.
HyghTrack
- Track vehicles liveCurrent position, ignition and movement of every vehicle at a glance.
- Trips and mileageDistances driven, start and destination, odometer reading and route per vehicle.
- Set up telematicsConnect the telematics device to HyghFleet so that position and trips come in.