Hyghsoft HyghFleet: help and guides
Fleet calendar, bookings, customers, vehicles, deposits and contracts.
Bookings
Guideapprox. 3 minutesCreate a bookingFrom the customer through vehicle and period to the finished booking, in nine steps.Guideapprox. 4 minutesHand over a vehicleRecord mileage, fuel level, tyres and photos, then collect the signature.Guideapprox. 4 minutesTake a vehicle backCreate the return report, settle the deposit and close the rental cleanly.Guideapprox. 3 minutesCreate a rental contractTurn the booking into a finished contract as a PDF and have it signed digitally.Guideapprox. 2 minutesExtend a bookingSet the new end, tariff and extra kilometres; HyghFleet creates an additional contract.Guideapprox. 2 minutesRecord a paymentEnter full, partial and over-payments and move open amounts to the debt ledger.Guideapprox. 3 minutesManage the depositTake the deposit as money or as a pledge and settle it properly at the end.Guideapprox. 1 minuteCreate a blockerEnter workshop, inspection, cleaning or own use as a blocked period.Guideapprox. 2 minutesOpen and change a bookingAdjust status, period and details of an existing booking after the fact.Guideapprox. 2 minutesUse the fleet calendarAll vehicles, bookings and blockers in one calendar view, filtered by period.Guideapprox. 2 minutesCreate an invoiceGenerate an invoice from the booking, download it as a PDF and send it to the customer.Guideapprox. 2 minutesHandle rental requestsReview incoming requests and confirm or decline them.Guideapprox. 3 minutesPower of attorney for a vehicle depositWhen a customer pledges their own vehicle as security, this document records it.
Customers
Guideapprox. 2 minutesAdd a customerPerson, contact, address and ID details in four steps, or by link from the customer.Guideapprox. 1 minuteBlock a customer and add them to the blacklistBlock them in your own company, then optionally share the entry via HyghCheck.Guideapprox. 1 minuteAdd a customer by linkSend a form link or QR code and the customer enters their own details.Referenceapprox. 2 minutesID and driving licenceStore document photos, verify them and use them for the contract.Guide1–2 minutesAdd an additional driverStore another driver with full details, surcharge and a separate agreement on the booking.Guideapprox. 2 minutesChat with the customerExchange messages, images and documents in the chat instead of by phone.Referenceapprox. 2 minutesAutomatic customer messagesBooking confirmation, contract and invoice go out to the customer automatically.
Vehicles
Guideapprox. 5 minutesAdd a vehicleMake, model and number plate are enough to start; prices and terms follow in the wizard.Guideunter 1 minuteFind available vehiclesEnter a period and see immediately which vehicles are free.Referenceapprox. 3 minutesPrices and packagesDaily, weekly and monthly rates, included kilometres and extra packages per vehicle.Guideapprox. 2 minutesMaintain the vehicle galleryUpload images per vehicle, sort them and use them for rental requests.Guideapprox. 2 minutesEdit a vehicleChange the data, prices and terms of an existing vehicle, or deactivate it.
Money
Guideapprox. 2 minutesDebt ledgerRecord open amounts, link them to a booking and keep the overview.Guideapprox. 2 minutesSend remindersFrom the friendly reminder to the final notice, with fee and a new deadline.Guideapprox. 3 minutesContractual penaltiesRecord penalties for offences, define rules and move them to the debt ledger.
Logbook
Administration
Guideapprox. 2 minutesInvite employeesInvite the team by email; everyone sets their own password.Guideapprox. 3 minutesPermissions and rolesEvery action sits behind a permission. This is how you grant exactly what an employee may do.Guideapprox. 2 minutesManage modulesSwitch entire areas such as deposits, logbook or penalties on or off.Guideapprox. 1 minuteManage to-dosRecord tasks for yourself and your team, assign them and tick them off.
Account
Recently changed
- NewID and driving licenceStore document photos, verify them and use them for the contract.
- NewAutomatic customer messagesBooking confirmation, contract and invoice go out to the customer automatically.
- NewCreate a blockerEnter workshop, inspection, cleaning or own use as a blocked period.
- NewCreate a bookingFrom the customer through vehicle and period to the finished booking, in nine steps.